Graduation Clearance Processes
Office of the Registrar
2017 Graduation Clearance Process
Grades
Please access the unofficial transcript in Student Self-Service to be sure all grades for completed coursework are reflected. Incomplete and In Progress grades will prevent clearance from the College.
Other Academic Requirements
- A Passing score is required on all national board exams for Medical and Dental Students.
- Medical Students – USMLE Step 1, Step 2 CK & CS
- Dental Students – NBDE Part 1 & 2
- Graduate Students have to deposit their Dissertation or Thesis.
Academic Affairs will verify completion of these requirements.
Graduation Clearance Form
Graduating students have to complete the top portion of the Graduation Clearance form and submit it to the Office of the Registrar by Friday, May 19, 2017 by 12 p.m. in order to receive a diploma at commencement. Students are responsible for circulating their form. Keep in mind that the Treasurer’s Office closes at 4pm daily. Those who satisfy all academic and financial requirements to clear the College will receive a final copy of the Graduation Clearance form along with their diploma at commencement.
Clearance Holds
Beginning April 24, 2017, holds will be placed on the accounts of candidates who have outstanding obligations to key offices on campus. The hold will be removed after your outstanding obligation has been satisfied. Candidates are encouraged to closely monitor Student Self-Service and to contact the responsible office with questions regarding any hold(s) on your account.
Hold Type:
Parking Fines
Library Fines
Mail Services Hold
Housing Fines
Treasurer’s Hold Balance Due
Exit Interview
CEDS Hold
Academic Affairs - SOM
Academic Affairs - SOD
Academic Affairs - SOGSR
Financial Aid
Description:
Outstanding Tickets
Library Fines or Past Due Books
Mailbox Key Return, Replacement Payment
Past Due Rent
Tuition & Fee Related Fines
Missing Items From the Exit Interviews
Borrowed Items Not Returned to CEDS
Failure to Satisfy AA Requirements
Failure to Satisfy AA Requirements
Failure to Satisfy AA Requirements
Financial Aid Requirements Not Met
Office Responsible:
Safety & Security
MMC Library
Mail Services
Housing, Student Financial Services
Student Financial Services
Student Financial Services
Center for Education Development & Support
Academic Affairs - SOM
Academic Affairs - SOD
Academic Affairs - SOGSR
Student Financial Aid
Contact Number:
(615)327-6245
(615)327-6318
(615)327-6278
(615)327-5751
(615)327-6220
615)327-6220
(615)327-6500
(615)327-6413
(615)327-6784
(615)327-6533
(615)327-6826
Hold Type:
Parking Fines
Description:
Outstanding Tickets
Office Responsible:
Safety & Security
Contact Number:
(615)327-6245
Hold Type:
Library Fines
Description:
Library Fines or Past Due Books
Office Responsible:
MMC Library
Contact Number:
(615)327-6318
Hold Type:
Mail Services Hold
Description:
Mailbox Key Return, Replacement Payment
Office Responsible:
Mail Services
Contact Number:
(615)327-6278
Hold Type:
Housing Fines
Description:
Past Due Rent
Office Responsible:
Housing, Student Financial Services
Contact Number:
(615)327-5751
Hold Type:
Treasurer’s Hold Balance Due
Description:
Tuition & Fee Related Fines
Office Responsible:
Student Financial Services
Contact Number:
(615)327-6220
Hold Type:
Exit Interview
Description:
Missing Items From the Exit Interviews
Office Responsible:
Contact Number:
Hold Type:
CEDS Hold
Description:
Borrowed Items Not Returned to CEDS
Office Responsible:
Center for Education Development & Support
Contact Number:
(615)327-6500
Hold Type:
Academic Affairs - SOM
Description:
Failure to Satisfy AA Requirements
Office Responsible:
Academic Affairs - SOM
Contact Number:
(615)327-6413
Hold Type:
Academic Affairs - SOD
Description:
Failure to Satisfy AA Requirements
Office Responsible:
Academic Affairs - SOD
Contact Number:
(615)327-6784
Hold Type:
Academic Affairs - SOGSR
Description:
Failure to Satisfy AA Requirements
Office Responsible:
Academic Affairs - SOGSR
Contact Number:
(615)327-6533
Hold Type:
Financial Aid
Description:
Financial Aid Requirements Not Met
Office Responsible:
Student Financial Aid
Contact Number:
(615)327-6826
Students will be informed of their clearance status at Grand Rehearsal.Candidates for graduation are required to wear the regalia ordered through the College specified for their degree. If you are unable to attend Commencement you must contact Academic Affairs and the Registrar’s Office in writing. In addition, a forwarding address must be provided on the Graduation Clearance form for your diploma to be mailed. P.O. Box numbers and business addresses are not acceptable.
Regalia Orders
Students are notified when regalia is ready for pick-up. Please respond immediately to allot time for adjustments if needed. We cannot guarantee replacement regalia, if needed, for those who respond late to the pick-up notice.
Regalia must be returned at the designated location immediately after Commencement. The complete unit (gown, hood, and tam) must be returned undamaged. There is a $100 fee for late returns, $500 for lost or damaged regalia. No exceptions.
To order Regalia:
Please visit the Herff Jones website at https://collegegrad.herffjones.com to place regalia orders. The deadline to complete regalia orders is Tuesday, March 7, 2017.
Diplomas
All anticipated graduates must complete the online Diploma Application card. It is a two part process in Banner Student Self-Service. The deadline to complete is Friday, February 17, 2017. Students who did not meet the deadline will have to contact the Registrar’s Office for instructions.
Please note: Students who DO NOT anticipate completion in the time allotted to receive a degree dated May 20, 2017 must notify the Office of the Registrar by February 17, 2017 in writing. The cost to order a duplicate degree is $75.00 and will be passed along to the graduate.
Diplomas will be disseminated immediately following Commencement. The designated location will be communicated to graduates at Grand Rehearsal.
Requests after Graduation
Requests relative to transcripts, licensure forms and certifications will not be released for graduates who fail to meet their financial agreements with the College. All forms can be downloaded online here.
Contact the Office of the Registrar
Office of the Registrar
Meharry Medical College
1005 Dr. D. B. Todd Jr. Blvd
Nashville, TN 37208
Phone: (615) 327-6466
Fax: (615) 963-3167
Email: recordsdepartment@mmc.edu