Most Meharry Medical College awards are from the Department of Health and Human Services and in particular the National Institutes of Health. Follow the steps below to submit an application through grants.gov to NIH and other federal agencies.
he eRA Commons is a section of the NIH website that NIH will use to communicate the status of your application to you. Contact Grants Management for information on registering with the eRA Commons. After you register, practice navigating the Commons.
Adobe Reader, which is free for download, enables you to view PDFs (portable document files) on your computer. This is the format of much of the content you will be viewing on the web.
on your computer. Adobe Acrobat Professional is the most common software for converting Word and other files to PDF; NIH and many other research sponsors require you to submit your application in PDF format. Contact the Office of Information Technology for ordering the program. You will need an account for payment or you must purchase it through your department.
The sponsoring agency guidelines are the best source of information for much of the proposal writing process i.e., formatting, page limitations, periods of performance, dollar limits on awards. It is your responsibility to check the sponsor guidelines for submission restrictions. It is your responsibility to check the budget and agency guidelines for compliance with Meharry facility and administrative policies as well.
Examples of page limitations for NIH projects are found below. Please note that the Funding Opportunity Announcement (FOA) instructions always supersede these page limits; therefore, be sure to check the FOA for any exception. The page limits are organized by Activity Code.
- For R01, R03, R21, and all other applications
- Fellowship (F) Applications
- Individual Career Development Award (K) Applications
- For Institutional Training (T), International Training (D43, D71), Institutional Career Awards (K12), and Research Education Applications (R25)
If in doubt about sponsor requirements, contact the Grants Management Office. It is the principal investigator’s responsibility for ensuring all proposals submitted to external sponsors for funding comply with Meharry and sponsor requirements.
Once the application is complete, the Grants Management Office will obtain Authorized Organizational Representative approval and submit the application to grants.gov.
Once the application is submitted and received by the sponsor, grants.gov will send an acknowledgement, tracking number, and other messages to the Grants Management Office, which will send these messages along to you.
After it receives your application, grants.gov transmits it to NIH; NIH assembles the separate files it receives from grants.gov into a single document and e-mails you a receipt that directs you to the eRA Commons to check the status of your application. You must track the rest of your submission to NIH in eRA Commons.
Open the link shown on your receipt to learn the status of your application. Often the status message in the Commons will contain a series of warnings. Warnings do not halt NIH’s review of your application and are usually trivial; for example, the warning may say that the academic position/title you listed in your application does not correspond to the one stored in the Commons database. This typically happens if you are promoted but do not update your personal profile in the eRA Commons.
On eRA Commons and resubmit the application through the Grants Management Office. If the message on the Commons contains errors, you must address them or NIH will not accept your application. Notify the Grants Management Office immediately that your application contains errors. You must correct the error by the sponsor’s deadline and resubmit the application through the Grants Management Office.